Delegate signup link

Invite your delegates

Create one signup link made just for your school. Share it however you like — every student who signs up through it joins your delegation automatically and sees that they were invited by your school. You stay in control: turn the link off any time.

Create your school's signup link

Takes one click. Here's exactly what happens:

1
A link unique to your school is generated
It's tied to your school — anyone who uses it registers under your delegation.
2
Their school & advisor are filled in and locked
Students can't change which school or advisor (you) they're registering under — every signup lands in your roster.
3
Students see they were invited by your school
Your school name is shown front and center as they sign up, so it always feels official.
4
You can turn it off any time
Flip it off when registration closes or you need to pause — old links instantly stop accepting signups.
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Advisor portal · How it works

Registration, dietary needs
& payment — step by step.

The three things you need to do to run your delegation — get students registered, confirm their dietary needs, and submit payment.

1
Registration
Share your school signup link

Open the Invite students tab and activate your school’s personal signup link. Post it in Google Classroom or email it — each student registers themselves through it, so there are no spreadsheets or manual entry.

2
Students register & you approve

As students finish onboarding they appear on Students. Sign the one-time responsibility statement, then approve each delegate from the Needs you filter — approval unlocks their portal and issues their pass.

3
Dietary
Confirm dietary needs

Lunch is Wawa and Dunkin, with a food truck if we can get one, and students answer one dietary question at signup. On Students, only students who reported a need show a dietary action. Review each delegate’s record and sign it off. Payments & Meals lists what your delegation reported.

4
Payment
See your invoice total

Your total is the per-delegate fee times your confirmed delegates, shown in Payments & Meals. It updates automatically as your roster grows, so you always know what’s owed.

5
Submit payment to finish

Pay by check or your school’s method using the instructions on the Payments & Meals tab. Once payment clears, your delegation is fully confirmed and conference-ready.